Built on Pilottech Transcription · 18+ years of trusted experience
Keep your IME and QME Evaluationsmoving overnight
Accurate medical-legal transcription for IME, QME, AME and peer-review professionals — with specialized terminology coverage across California, Ohio, Florida and New York.
Why medical-legal practices trust us
HIPAA-ready workflow
Encrypted transfer, full audit trail, BAAs and NDAs available on request.
24-hour turnaround
Standard 24 hours, STAT in 18 hours, overnight delivery available per file.
Jurisdiction QA pass
Apportionment, DRE/ROM, EMA and validity language checked per state glossary.
18+ years of experience
Built on Pilottech Transcription, supporting evaluators since 2007.
- IME Management Companies
- QME Panel Practices
- Workers' Comp Defense Firms
- Psychiatric Evaluators
- Orthopedic & Neuro Groups
Your evaluation shouldn't get stuck in transcription.
A medical-legal evaluation is already a long day of work: conducting the exam, reviewing records, dictating findings, organizing complex information into a defensible report, and meeting a filing deadline.
One night can change your next day.
Right now
- You finish the evaluation, but the dictation still waits for transcription.
- Yesterday's dictation becomes tomorrow's unfinished work.
- Reports pile up while new evaluations keep coming.
- Your team spends time chasing transcripts instead of moving cases forward.
- The workday ends, but the report workflow doesn't.
After one night
- Your dictation is already moving while you sleep.
- You wake up to completed transcripts ready for the next step.
- Yesterday's work doesn't have to become tomorrow's backlog.
- Your team starts the day with less transcription waiting.
- Your evaluations keep moving after the workday ends.
Overnight medical-legal transcription for IME & QME professionals.
Send us a sample file and see what a difference one night can make.
Send Us a Sample FileSend the recording. We handle the transcription.
Our workflow is built around medical-legal documentation rather than general medical dictation. You send the audio; the report comes back in the structure your state and your client expect.
IME / QME / AME transcription
Evaluation reports transcribed by people who work on them daily.
Medical-legal terminology
Impairment, causation, apportionment and validity language handled with care.
State-specific terminology
A glossary built for the jurisdiction the report is filed under.
Consistent formatting
PR-4, IME-4/5, EMA report, SLU form — formatted to your spec.
Reliable turnaround
24-hour standard turnaround, with STAT/18-hour service available.
Professional workflow
Encrypted transfer, audit trail, and physician-reviewable QA flags.
Reports We Type
Three specialty tracks: medical-legal, orthopedic/neuro, and psychiatric — each staffed by transcriptionists trained on that field's clinical shorthand and the terminology your state actually uses.
Medical-Legal Reports
- IME / QME / AME / PQME reportsinitial and panel evaluations
- SIBTF evaluation reports (CA)subsequent injuries trust fund
- Permanent & Stationary reportsP&S / PIR / SLU by state
- Impairment rating reportsAMA Guides & state-specific schedules
- Peer & record review reportschart and file review
- Addendum & supplemental reportspost-report clarifications
- Re-evaluation reportsfollow-up exams
- Deposition transcriptsEBT and med-legal testimony
- Fitness for Duty (FFDE) reportsreturn-to-work evaluations
Orthopedic & Neurological
- Spine evaluation reportscervical, thoracic, lumbar
- Upper & lower extremity reportsjoint-specific evaluations
- DRE / ROM method ratingsAMA Guides impairment
- EMG / NCS result dictationdiagnostic study addenda
- MRI findings dictationimaging correlation
- Radiculopathy findingsreflex & dermatomal testing
- Apportionment analysiscausation language
- Post-surgical evaluationsoperative report review
- Work restriction summariespermanent limitations
Psychiatric & Psychological
- Psychiatric IME / QME / AME reportspanel & forensic evals
- Psychological record review reportschart-based evaluations
- DSM-5-TR diagnostic dictationcriteria & findings
- GAF / WPI conversion (CA)psychiatric impairment
- Malingering / validity findingsflagged for QA review
- Testing battery resultsMMPI-2, PAI addenda
- PTSD claim evaluationscausation & MSE
- Fitness for Duty psych evaluationsreturn-to-work
- Sexual harassment / HWE claimscausation analysis
Medical-legal terminology requires more than general transcription.
IME and QME work carries language that a general medical transcriptionist rarely sees, and much of it is jurisdiction-specific. Terminology below is grouped the way it is actually used — not every term applies in every state.
Evaluation Types
- IME · QME · PQME · AME
- SIBTF evaluations (California)
- Expert Medical Advisor / EMA (Florida)
- Peer & record review
Impairment & Causation
- DRE and ROM methods (California)
- Whole Person Impairment / WPI
- Permanent & Stationary
- Schedule Loss of Use (New York)
- Major Contributing Cause / MCC (Florida)
Psychiatric
- DSM-5-TR diagnostic criteria
- Malingering / validity assessment
- GAF-to-WPI conversion (California)
- Mental status examination findings
Four jurisdictions. Four different rulebooks.
Every transcriptionist on your file works from a glossary built for that state's system — not a generic medical dictionary.
View the full state guide →California
- QME / PQME · AME · SIBTF
- DRE vs. ROM Method
- GAF-to-WPI conversion
Ohio
- DME (Defense Medical Exam)
- 90-day / 200-week exams
- Allowed condition analysis
Florida
- EMA (Expert Medical Advisor)
- Major Contributing Cause
- Uniform PIR Schedule
New York
- Schedule Loss of Use (SLU)
- IME-4 / IME-5 forms
- WCB "I" authorization
Four steps from dictation to delivered record.
Secure upload
Physician dictation or audio file submitted through an encrypted client portal.
Specialist transcription
Assigned to a transcriptionist trained on that state's med-legal terminology.
Jurisdiction QA pass
High-risk language — apportionment, DRE/ROM, EMA triggers, malingering findings — verified against the state glossary.
Delivery
Formatted to your spec — PR-4, IME-4/5, EMA report — returned within your agreed turnaround.
Built for records that speak clearly in a courtroom.
Every file carries the same chain-of-custody discipline as the evaluation itself.
HIPAA-compliant infrastructure
Encrypted transfer and storage on every file, with BAAs available on request.
Full audit trail
Every upload, edit, and delivery is timestamped and logged for your compliance records.
Signed NDAs on request
Per-client or per-physician confidentiality agreements available before onboarding.
Physician-reviewable flags
Ambiguous audio in causation, apportionment, or validity sections is flagged rather than guessed.
Send it today. Keep your evaluation moving overnight.
Files submitted by end of day are transcribed, QA-checked against the correct state glossary, and delivered ready the next morning — without skipping a step we'd otherwise take on a standard-turnaround file. Overnight service is arranged per file alongside our standard and STAT options — not applied automatically to everything you send.
A specialized documentation partner.
IME · QME Transcription is a specialized medical-legal documentation partner and a sister company of Pilottech Transcription, with 18+ years of experience supporting physicians and medical-legal professionals across IME, QME, AME, peer review, and psychiatric evaluations.
Read more about us →Common questions
What evaluators and management companies ask us most often.
How fast is your medical-legal transcription turnaround?
Standard turnaround is 24 hours, STAT service is 18 hours, and overnight delivery can be arranged per file.
Which states and report formats do you support?
We work in California, Ohio, Florida, and New York, formatting reports to your spec including PR-4, IME-4/5, EMA reports, and SLU forms.
Is your transcription workflow HIPAA compliant?
Yes. Files are transferred and stored encrypted with a full audit trail, and BAAs or signed NDAs are available on request.